Crew Schedule Screen

When you navigate to the Crew Schedule in e*Labor, you first see a summary screen. It displays a Generate Projection button and a summary of the weekly schedules that have been created. The summary includes the following columns:

At the top of the Crew Schedule screen, the Action button provides the following options:

• Save
• Post
• Unpost (only available for owner/operator, supervisor or designate)
• Approve (only available for owner/operator, supervisor or designate)
• Close
• Auto-Schedule
• Copy Schedule
• Manual Creation

The Reports button enables you to run reports on the schedule. It includes the following reports:

• Daily Crew Schedule
• Daily Crew Schedule (Color)
• Unscheduled Employee Report
• Manager Schedule Override Report
• Labor Analysis Summary Report
• Weekly Schedule Report

Filter Button

The Filter button displays a row of filters that allow you to sort information or display only certain information about the schedule. Click the Filter button to show or hide the filters.

Filters can be used together. For example, you could set the schedule job filter to Grill Regular Menu and the daypart filter to Lunch. The filters selected display in the breadcrumb so you can easily see what filters, if any, are selected.

Analysis Button

The Analysis button displays information about the schedule, such as weekly statistics and fixed tasks. Click the Analysis button to show or hide the information. The number on the left side of the Analysis button indicates the total number of over- and under-scheduled hours for the week.

Weekly Stats Tab

For each day, the Weekly Stats tab displays the following information:

Fixed Tasks Tab

The Fixed Tasks tab displays the difference between the number of hours scheduled and the number of hours in the Fixed Hours Guide.

• A red negative number indicates fewer hours have been scheduled than are allocated in the Fixed Hours Guide
• A blue zero indicates that the number of hours scheduled matches the number of hours allocated in the Fixed Hours Guide
• A blue positive number indicates that more hours have been scheduled than are allocated in the Fixed Hours Guide

Chart Button

The Chart button displays a visual diagram of projected staff versus working staff. Before using this button, always filter to what you want to see (floor or variable). The red graph shows projected staff based on the VLH and the blue graph shows what has been scheduled. If the two graphs are not lined up with each other, the time is either over-scheduled or under-scheduled. For example, under-scheduling can occur if a manager deletes a shift.

Warnings Button

The Warnings button displays issues that may need to be corrected in the schedule. The number of alerts (warnings) displays on the button. You can view all warnings, or filter by the warning type listed in the drop-down.

Warnings happen when you manually edit a shift after the Auto-Schedule process. They are based on the settings set up for your organization.

Note: Any warnings that were created in the Managers' Schedule are carried over during auto-schedule for the Crew Schedule.

• Overtime - indicates that a manager or crew member has been scheduled for more than 40 hours in one week or more than 8 hours in one day depending on the state or local laws
• Double Time - in some states, any employee scheduled for more than 8 hours a day must be paid double-time for the additional hours
• Employee Availability - indicates that a manager or crew member has been scheduled for a shift outside of their availability
• Skill Level - indicates that a manager or crew member has been scheduled for a job for which he or she is not qualified
• Overlapping Shifts- indicates when more than one restaurant is in the same week of the schedule and tries to schedule the shared employee at the same time
• Shift Length - indicates that a manager or crew member has been scheduled for a shift that is too long or too short based on the labor laws and people practices that are set up for the organization
• Meal Break - indicates that a manager or crew member has not been scheduled or has not been scheduled correctly for a meal break based on the labor laws and people practices set up for the organization, and indicates when the break should be scheduled
• Rest Break - indicates that a manager or crew member has not been scheduled or has not been scheduled correctly for a rest break based on the labor laws and people practices set up for the organization, and indicates when the break should be scheduled. This option only displays in the Warnings drop-down list if rest breaks are required by the state and set up for the organization
• Split Shift - indicates that an employee has been scheduled with less than 10 hours between shifts

Employee View/Job View Button

The Employee View/Job View button enables you to toggle the view of the schedule between Employee View, which displays the entire shift for a crew member on one line, and Job View, which shows one line for each schedule job assigned for the shift. The button displays the total number of open shifts (unassigned shifts) for the week.

Daily Tabs

The tabs for each day of the week display time and schedule jobs in 15 minute increments.

Symbol	Description
	Indicates the person is unavailable
	Indicates the specific schedule job the person is assigned to work. Each job has a different color and code. For example, drive-thru displays as a green box with the letter "D"
	A break symbol indicates that the crew or manager has been scheduled for a rest break or a meal break. When you point to a break, a screen tip indicates whether or not it is a meal or rest break
	Indicates a 10 minute rest break
	Indicates a 10 minute meal break
	Indicates a 15 minute rest break
	Indicates a 15 minute meal break
	Indicates a 20 minute rest break
	Indicates a 20 minute meal break
	Indicates a 30 minute rest break
	Indicates a 30 minute meal break
	Indicates overtime and displays when the maximum work hours are exceeded
	The icon to the left of the name indicates the person is a minor
	The icon to the left of the name indicates the person is a shared employee
	Indicates a shared employee is working at another restaurant in the organization during that time. This only displays if you are trying to add the employee on the same day they are already scheduled at another restaurant in the organization
	The icon to the left of the name indicates the person is no longer a shared employee of this restaurant
	The number following the name displays the person's skill level for the schedule job

Floor Hours

Floor hours are based on a 10 to 1 ratio. For every 10 crew scheduled, a floor manager should be scheduled.

Rest Breaks and Meal Breaks

For rest breaks, the scheduled staff is not reduced. Auto-schedule will not try to cover the break with another employee.

For meal breaks, the scheduled staff is reduced by one. Auto-schedule will try to replace the scheduled job with another employee or create an unassigned shift fragment to cover for the break.

Weekly View Tab

The Weekly View tab displays the entire week on one screen. As in Job View, it shows one line per person for each schedule job assigned.

Schedule Reminder Tab

The Schedule Reminder tab displays any notes regarding the weekly schedule that were entered in the Manager's Log. This could be a reminder about a local promotion or reminders of things that need to be done in the restaurant on a particular day. For example, there might be a reminder about a local promotion, such as a McTeacher's Night that is running at a specific time one evening during the week; or there might be a reminder that the stack cleaners are coming on a specific night.

Audit Trail Tab

The Audit Trail captures all the changes or actions that are performed by the user including the following:

• Adds, Edits, and Deletions to employee records
• First Name, Last Name, and User ID of the person who made the change
• Date and time stamp that change was made
• National Store Number

This information can be viewed in the Audit Trail tab on screens in e*Restaurant.